May 2026 Board Meeting

| Announcements, Minutes

The Lake Jane Board of Trustees held a regular meeting on May 21, 2026.

Microsoft Teams meeting

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Meeting ID: 210 289 982 682 50
Passcode: cR94Fe2A

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+1 469-423-0557,,565057760# (United States, Blue Ridge)
Phone conference ID: 565 057 760#

The link below will allow you to access the agenda and any reports or other information provided related to the meeting.

Agenda

Meeting Minutes

Lake Jane Estates HOA

Date: Thursday, May 16, 2026
Time: 7:00 PM
Location: Microsoft Teams

1. Call to Order

The meeting was called to order at 7:01 PM by Leland Faux, President.

2. Roll Call / Establishment of Quorum

Trustees Present:

    • Fred Wells (Treasurer)

    • Peta Shepherd (Secretary)

    • Jerry Hartman

    • Leo Galindo

    • Stacy White

    • Catherine Faux

A quorum was established.

Also Present:

    • Leland Faux, President

    • Staff:
        • Jay Sutton (Facilities Manager)
        • Giulia Johnson (Executive Secretary)
        • Heather Prater (Assistant Treasurer)

  •  

    • Janell Mitton, Guest

3. Member Open Forum

A 15-minute member open forum was provided.

4. Approval of Minutes

The minutes of the April Board Meeting were reviewed and approved.

5. Reports from:

a. Facilities Manager (Jay Sutton)

    • Facilities Manager Jay Sutton’s written report was received and is included in the meeting records.

b. Treasurer (Heather Prater)

    • The April 2026 financial statement was presented and reviewed by the Board.

    • A presentation outlining short-term CD investment considerations was provided.

    • Proposed budgets for 2026-2027 and 2027-2028 were provided.

    • Gas mileage reimbursement considerations were provided.

d. Lake Committee

    • Duck crossing sign information was provided as a written report and is electronically filled with the meeting’s records.
    • A written lake report was written and distributed to the Board; it is electronically filed with the meeting’s records.

e. Pool Committee

    • Discussion of hired pool staff for the summer pool season.

6. Business

    • Unfinished Business
        • Supplemental Board meetings were considered but held until further review on how to best implement.
      •  

    • New Business
        • Peta made a motion to accept the proposed 2026-2027 and 2027-2028 budget. The motion was seconded and approved.
        • Peta made a motion to approve the transfer of $20,000 from the savings account and $40,000 from the reserves account to a Certificate of Deposit, following the review. The motion was seconded and approved.
        • Peta made a motion to accept the gas mileage reimbursement as presented, contingent upon future amendments to the Board Policy Manual addressing insurance, liabilities, and related requirements. The motion was seconded and approved after discussion.

7. Adjournment

The meeting was adjourned at 8:14 PM by Leland Faux, President.

Submitted by:
Giulia Johnson, Executive Secretary

Minutes approved on July 16, 2026

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